Privacy Policy

Minoritised Life Scientists Future Forum (MLSFF) Privacy Policy

Who We Are

The Minoritised Life Scientists Future Forum (MLSFF) website is administered and managed by Applied Microbiology International (AMI), a Registered Charity in England and Wales (No. 1123044) and a Company Limited by Guarantee (No. 6462427). AMI is responsible for the collection, processing, and storage of data related to this event.

PERSONAL DATA THAT WE COLLECT

AMI collects data to operate and manage MLSFF and its related services, including event registration, sponsorship, speaking proposals, abstract and grant submissions, and general inquiries.

The types of personal information we collect may include:

  • Title
  • First name
  • Surname
  • Date of birth
  • Qualifications
  • Home and work contact details
  • Telephone
  • Email address
  • Credit card or bank details (for transactions)
  • Employment details, including job title and areas of interest/expertise

This data may be collected during event registration, abstract submissions, sponsorship applications, or through general inquiries regarding MLSFF.

HOW WE USE PERSONAL DATA

AMI uses your personal data for the following purposes:

  • Event registration and administration (including speaker management and exhibitor services)
  • Processing applications for sponsorship, speaking slots, and mentorships
  • Sending communication related to the event, such as event updates, registration confirmations, or feedback surveys
  • Event promotion, where you have given consent
  • Processing payments for event-related services or donations

REASONS WE SHARE PERSONAL DATA

To ensure the success of MLSFF, we may share your data with third-party service providers, such as:

  • Payment processors (e.g., Stripe)
  • Email marketing services (e.g., DotDigital)
  • Publishers (e.g., Oxford University Press)

We only share your data where it is necessary to deliver the services you’ve requested or where you have given explicit consent. AMI does not sell your personal data to any third parties.

HOW TO ACCESS & CONTROL YOUR PERSONAL DATA

You can access, update, or request the deletion of your personal data at any time. To view or amend your details, or to remove your data from our communications, please contact us at [email protected].

RETENTION OF DATA

AMI will retain data only for as long as necessary to fulfil its purpose, such as event management, legal compliance, or legitimate business interests. Specific retention periods include:

  • Event data (registration, speaker applications): Retained for up to 24 months following the event.
  • Financial data (payments, sponsorships): Retained in accordance with legal requirements.
  • Mailing lists: Retained until consent is withdrawn.

TRACKING AND DATA COLLECTION TECHNOLOGIES

The MLSFF website uses cookies and tracking technologies to improve user experience and gather website analytics. By using our website, you agree to the use of these technologies. These include:

  • Google Analytics (to track website traffic)
  • YouTube and Google Maps (for video and location-based services)

PAYMENT AND BANK DETAILS

For any payments related to MLSFF, such as event registration fees, sponsorship, or exhibitor payments, we use secure payment gateways like Stripe. Bank details may also be collected for the payment of grants or sponsorship funding. Your financial data is stored securely and is only retained as long as necessary for transaction processing.

SECURITY

Your data is stored using industry-standard encryption technologies, and our business practices comply with the ISO27001 information security standard. Our systems are regularly audited to ensure the highest level of security.

CONTACT US

If you have any questions about this privacy policy or how your data is processed, please contact us at: Email: [email protected]
Mailing Address: MLSFF c/o Applied Microbiology International, Salisbury House, Station Road, Cambridge CB1 2LA